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In this online world, mails are the perfect mode of communication. Their faster to reach approach and free of cost availability is making them the best tool to communicate officially or personally.
In a professional organization deployed as an IT administrator, your utmost priority is to take care of your mail servers, their settings and other criteria related to them to keep their working in place. With e-mails arising as the prime mode of written communication spread globally, IT administrators are under constant pressure to keep mail servers well tuned and not disrupting the communicating clients. The article lists certain tips that are important to manage email servers:
The first step to keep an eye on the health of your mail server is to have good tracking/monitoring software. With the monitoring software you need to identify the performance of the system like email traffic, or occurrence of any problem in routing the email traffic. The tracking/monitoring software should have the facility of forwarding you the alerts if any potential problem has occurred in the system. The alert can be in the form of e-mail, SMS, or a mobile device.
The next step to manage your mail server is to get logged in Host Pilot and then look for various statistics that are forcing your server to underperform. In the sub menu under Mail Server, check for Disk Quota statistics. View the current disk usage and if required purchase additional disk space.
The next very prominent thing that should be taken care of while managing mail server is to minimize the downtime of server. If server gets down frequently, for obvious reasons it is an invite to the annoyance of management people whose conversations are disturbed. So, you should be able to identify a server that can track the problem with no delays. You can configure your mail server for the corrective action like reinitiating service or doing a server reboot.
Keep an eye on the requirements of the server like installing agents. May be your bandwidth does not allow installation of agents; hence advisable that you select the server that does not need installation of agents.
The next thing that you need to manage mail servers is the ability of software to offer you customization. With the software, IT administrator should be able to create scripts to check specific executables, event logs, disk size, etc.
These are some tips to configure your mail server accordingly, but along with that you can also put together the settings like Mail Client Settings, SpamStopper, Mail Server settings, etc.
The requirements vary as per person but having a monitoring solution in place can help you a lot.
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